At the end of the workday many employees wonder what could take so long? A working day has just begun and has already ended. It turns out that the main eaters of time of senior officials are meetings and e-mail.
If you use the time tracker CrocoTime for time and attendance needs but the efficiency of the staff still raises questions? Note how much time meetings and email it takes of your staff. There are special techniques that allow you to analyze email headers and electronic notebooks to decrease the time spent on such tasks.
In 2013, Seagate Technology wondered how its employees spend the workday and conducted a research. The activities of 7600 employees were analyzed. It was found that in several workgroups meetings take more than 20 hours per week. A consulting partner sent to Seagate 3700 emails that stole 8000 hours of 228 employees.
Start using the time tracker and perhaps the scale of the losses in your company will surprise even more. Seagate has since reduced the number of workshops and meetings, as well as ceased cooperation with consulting firms that require too much time and attention.
Time tracker shows how much time of staff remains for their job
This study required a lot of time and effort because it was necessary to study and analyse the headers of tens of thousands of emails and records of electronic organizers. This required a detailed time tracking: where, when and how the communication between employees of the company occurs. The study turned out really large scale. However, analysis of your employees’ activities and keeping permanent records of hours worked can be done with much less effort by entrusting this to the CrocoTime time tracker: it shows how much the staff spends at computer, how much time is spent away from computer, and how much time is spent unproductively.
The study revealed “champions” of stealing someone else’s time: some managers had taken up to 400 hours per week from their peers and subordinates. This is the work of 10 employees during the week. How was this time wasted? On reading emails from a manager and sitting at workshops and meetings. While some staff members spent up to 8 working hours per week to attend meetings where they were not needed. No smaller amount of time was spent to read and reply to emails that could be skipped. As a result of detailed time tracking it was found that employees had only about 11 hours per week left to fulfill their own duties.
The time tracker shows when a work mail becomes harmful
Some employees have a habit of sticking in a copy of a letter a large number of colleagues, rather than answering a particular interlocutor. It’s needlessly distracting and eats up a lot of time. Another bad habit is to invite to meetings too many people who are not related to its subject and cannot affect the decision.
The time tracker convincingly proves that one hour of wasted time of each employee for the entire organization amounts to hundreds of hours spent inefficiently.
Top managers are often proud of their excessive workload and hard work, but would seek to make changes to their usual schedule if they understand how many hours they steal from themselves and others. Such data of the time tracker is much more persuasive when spent hours translate into cash equivalent.
Use the time tracker in your company, analyze the collected data and reduce the waste of work time.